With the collection of the trophies, all supporting (required) documentation is collected as well. Should ALL the documentation not be received with the collection of the trophies, it will delay the application for export documentation. This in turn will delay the entire process as the permitting process plays a big role in planning in keeping to our deadlines / time schedules. This delay is completely beyond our control!
Once we are in receipt of all necessary supporting documentation from the outfitter and the client has approved of all species and trophy parts, we will submit an application for export permit/s to the client’s home country.
The following documentation forms part of the supporting documentation in the application process:
A copy of the PH Register (SA Professional Hunter Register and Trophy Export Application), signed by the client, the professional hunter and the hunting outfitter,
A Hunting Permit (depending on the species/province where hunt took place), signed by the client,
CITES Import Permit into foreign Country for CITES Appendix I species (if applicable). Please check under “General Info” / “CITES” for the list of CITES Species,
Nature Conservation Exemption Permit or CAE (Certificate of Adequate Enclosure),
Transfer of Hunting Rights from Land Owner to Hunting Outfitter (if not hunted on own property),
Permission to hunt from Outfitter to Client,
A TOPS Hunting Permit, if applicable, signed by the client. Please check under “General Info” / “TOPS” for the list of TOPS Species.
Should we NOT receive all the relevant documentation together with the trophies on collection day, we will NOT commit ourselves in having the trophies ready for export in 99 days, although we will try our best. Our issuing authorities have a standard processing period of 30 working days, which is six weeks. Most of the time we get the permits before the said period, but sometimes they do take their 30 (working) days… or even longer!
Should any hunting permit / document not be signed by the respective client, we will again NOT commit ourselves to our 99 day processing period. New regulations (2015) now requires for the ORIGINAL hunting permit to be submitted as part of our application. Should you not have signed the respective permit, it will have to be couriered to you for an original signature on the original hunting permit. Upon signing the permit, you will have to courier it back to us after which we’ll only be able to apply for your export documentation… A huge unnecessary delay!
